YOUR ORGANISATION'S MEMORY
Everything your team needs to capture, organise, and act on knowledge -- in one platform.
Meetings that deliver results
Teams that structure their meetings spend up to 30% less time reconstructing decisions and chasing follow-ups.
- 1In-person, hybrid, and remote meetings -- all supported
- 2No limit on participants
- 3One phone is enough -- or every participant records from their own device
Auto Documentation
Every meeting becomes a complete record the moment it ends -- no one writes a word.
- No time spent on minutes after the meeting
- Every session documented and referenceable instantly
Decision & Action Extraction
DOTEX pulls every decision and action from the meeting and logs it against a named owner.
- Every decision attributed and citable
- Every action logged with a clear owner
Multiple Summary Formats
One meeting generates multiple summaries in different formats.
- Each stakeholder receives their own tailored output
- No extra effort required after the meeting
How DOTEX Meeting Works
Start the meeting. DOTEX handles the rest.
Record
One phone is enough. In larger meetings, every participant records from their own device — ensuring consistent audio quality for everyone in the room. Hit start. Nothing else is required.
No bots. No integrations. Just record.
One platform that has it all.
Four modules. One unified intelligence layer.
Meeting Intelligence
Start the meeting — minutes, decisions, and actions are ready before the room empties. Every speaker identified, every commitment logged, and smart summary templates generated simultaneously.
Knowledge Base
Meeting records, documents, and informal decisions — all in one shared knowledge base. Upload contracts and reports, capture quick decisions in one tap, and organise everything with Topics.
Smart Search & Q&A
Dot reasons across every meeting, document, and thread — and answers with cited sources. Find past decisions, generate reports, get guidance, or identify the next step.
Access Control
Everyone sees only what they should. Defined access levels, separation of sensitive content, organisational sign-in, and a complete activity trail across everything.
Security is the foundation.
Start the meeting. DOTEX handles the rest.
Control Starts With How You Deploy
Cloud SaaS, on-premise, or hybrid -- your choice
Same product, same intelligence, different deployment
No third-party exposure, no connectivity dependency
Permission-Aware Access at Every Layer
Workspace, Team, and Meeting roles -- independent and composable
No user retrieves intelligence they do not have explicit access to
LDAP and SSO integration -- inherits your existing identity layer
A Complete Audit Trail is Built into the Design
Every decision linked to its meeting, speaker, and timestamp
Permanently retrievable -- not reconstructed from memory
When the audit asks, DOTEX answers with evidence
Smarter decisions. Faster execution. More revenue.
Knowledge workers spend 10% of their working week searching for information that should already be at their fingertips In a 100-person organisation, that is 10 full-time salaries spent finding -- not doing With DOTEX, every decision and document is accessible in seconds
When a senior leader leaves, two years of decisions, negotiations, and institutional context leave with them Replacing them costs up to 200% of their annual salary -- and that cost compounds every quarter DOTEX ensures the knowledge stays in the organisation, not in the individual
Organisations with strong knowledge practices see 25% higher productivity When information is accessible, teams spend their time executing -- not searching That is a structural difference in organisational performance, not a marginal gain
Organisations that share knowledge effectively see 21% higher profitability When everyone works from the same source, fewer commitments are dropped and execution accelerates More revenue from the same team and the same resources
Whether you need to start today or deploy inside your own walls -- DOTEX is ready.
For small teams and agile organisations
Cloud-hosted. Ready in minutes. No infrastructure required.
Startups, SMBs, growth-stage teams, consultants, and organisations that want a fully managed cloud deployment without IT overhead
- No setup. No IT team. Start capturing meeting intelligence from day one.
- Every team member has a role -- from free read-only access to full AI retrieval
- Monthly or annual billing -- no long-term commitment required
- Fully managed cloud SaaS
- LDAP and SSO integration supported
- Permission-aware AI retrieval enforced at query time
- Data encrypted in transit and at rest
- Workspace-level isolation
- Collab (free) · Creator · Full
- DOTEX Plus / DOTEX Enterprise (50+ seats)
For small teams and agile organisations
Cloud-hosted. Ready in minutes. No infrastructure required.
Startups, SMBs, growth-stage teams, consultants, and organisations that want a fully managed cloud deployment without IT overhead
- No setup. No IT team. Start capturing meeting intelligence from day one.
- Every team member has a role -- from free read-only access to full AI retrieval
- Monthly or annual billing -- no long-term commitment required
- Fully managed cloud SaaS
- LDAP and SSO integration supported
- Permission-aware AI retrieval enforced at query time
- Data encrypted in transit and at rest
- Workspace-level isolation
- Collab (free) · Creator · Full
- DOTEX Plus / DOTEX Enterprise (50+ seats)
For large and security-first organisations
Deployed inside your own infrastructure. Data never leaves your walls.
Financial services, government, healthcare, energy, and any organisation where data sovereignty, infrastructure independence, or strict compliance requirements rule out cloud-hosted solutions
- Same product, same intelligence -- entirely on your own infrastructure
- No data ever leaves your servers
- No internet dependency -- fully independent of external infrastructure
- Dedicated deployment supported by the DOTEX team from day one
- Containerised deployment on your own servers
- Local ASR and LLM models -- no cloud inference required
- Air-gap capable -- fully operational without internet connectivity
- Full on-premise RAG pipeline
- LDAP and SSO integration
- Complete audit trail of every data interaction
- Hybrid option available
- Collab (free) · Recorder · Full
- DOTEX Fully On-Premise (100+ seats) / DOTEX Hybrid On-Premise
Frequently Asked Questions
Transcription is where DOTEX starts -- not where it stops. DOTEX extracts decisions, actions, and owners, generates meeting records in multiple formats, and keeps everything in a searchable knowledge base your team can query and get cited answers from.
That is your choice. On the cloud option, data is stored on DOTEX's secure servers. On the dedicated server option, everything runs on your own infrastructure -- no data ever leaves your organisation.
The knowledge stays -- only their access is revoked. Every meeting, decision, and document remains fully accessible in your organisation's knowledge base for the rest of the team.
For the cloud option, no -- it is ready to use the same day. For the dedicated server option, the DOTEX team handles the full deployment.
Only from your organisation's own knowledge base. Dot never generates from its own assumptions -- every answer includes the exact source, meeting, speaker, and timestamp. If the answer isn't in your knowledge base, Dot says so.